FICTIONAL SAMPLE. Example Data Services LLC and solicitation SAMPLE-26-001 are invented. Every name, date and detail below is made up to show the format.
Solicitation: SAMPLE-26-001 (Sample Agency IT Help Desk Support) · Agency: Sample Agency
Due: December 11, 2026 at 2:00 PM Eastern · Set-aside: Women-Owned Small Business (WOSB)
Verdict
Go with fixes — The firm meets the set-aside and the NAICS 541512 size standard. Three gaps can be fixed before the deadline: renew the SAM.gov reps and certs, confirm a third past performance reference, and name the Tier 2 lead.
Company Fit Fields
| Field | Result | What the Solicitation Requires | What Your Documents Show | Fix |
|---|---|---|---|---|
| Set-aside eligibility | Met | WOSB set-aside. Offeror must be a certified WOSB. Limitations on subcontracting apply. | Your sheet shows WOSB status and a planned self-performance share that fits the limit. | None |
| NAICS and size | Met | NAICS 541512. Firm must be under the size standard listed in the solicitation. | Your primary NAICS is 541512. Your receipts figure is under the limit listed. | None |
| SAM.gov registration and reps/certs | Partial | Active SAM.gov registration and current reps and certs at the time of offer. Signed offer form and amendment acknowledgments. | Registration is active. Your sheet shows it expires before the award date. | Renew registration and reps/certs now. |
| Past performance | Partial | Three references, each within the last five years, similar in scope. Past performance questionnaire sent directly by each reference. | Two references fit. The third is a commercial job with no named contact. | Name a third reference contact, or team with a firm that has one. |
| Key personnel | Partial | Named Help Desk Manager with resume. A Tier 2 Lead is also listed as key personnel. | Manager is named, but no resume yet. No Tier 2 Lead is named. | Send the manager resume. Name the Tier 2 Lead or hire one. |
| Labor categories | Met | Three roles defined in the work statement: Manager, Tier 2 Technician, Tier 1 Technician. | Your staffing sheet maps to all three roles. | None |
| Certifications and clearance | n/a | None required beyond the background check listed in the work statement. | Not applicable to this solicitation. | None |
| Technical capability | Met | Tier 1 and Tier 2 support, weekdays 7 AM to 6 PM Eastern. Ticket tracking and monthly reports. A quality control plan. A 30-day transition plan. | Your documents describe tiered support, ticket tracking and a monthly report. | Write the quality control plan and transition plan in the proposal. |
| Pricing readiness | Not stated | Firm-fixed-price monthly rate for a base year and four option years. Price sheet provided. Service Contract Act wage determination applies. | Your documents do not include rates or a labor cost build. | Build the price sheet from the wage determination. |
| Submission logistics | Met | Email submission to the contracting officer. Signed offer form. Amendment acknowledgments. No site visit. | Your team has an email process and a signer named. | None |
Not stated usually means "not shown yet," not "can't do it."
Key Dates
- Questions due: November 24, 2026
- Answers posted: December 1, 2026
- Pre-proposal conference: None
- Site visit: None
- Submission deadline: December 11, 2026 at 2:00 PM Eastern
- Anticipated award: Not stated
Top 3 Fixes Before Deadline
- Renew SAM.gov registration and reps/certs. Owner: firm president. Due: November 20, 2026. New registrations take weeks, and a renewal should be done well before the award date.
- Confirm the third past performance reference and send the questionnaire to all three. Owner: firm contracts lead. Due: November 25, 2026. If no third match exists, ask a teaming partner by this date.
- Name the Tier 2 Lead and send the Help Desk Manager resume. Owner: firm operations lead. Due: December 2, 2026, so we can write the staffing section from real resumes.
Prepared by BidNama from the public solicitation and the documents you shared. You review, sign and submit your own proposal. No award is promised. This sample is fictional.